Full-time jobs in Oakville, Ontario

Find full-time jobs in Oakville, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Oakville

Added 2 months ago
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Added 1 month ago
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
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Motion

Administrative Assistant

Mississauga, ON, Canada

Within 25 km of Oakville · About 14.1 km from the city centre

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Job details

Posted: Sep 16, 2026

Original job description

What you'll do

Run collections follow-up on past-due accounts
Onboard new carrier accounts: collect and verify documents, complete account setup, order and ship cards, and confirm limits and PINs are configured correctly
Answer billing questions from carriers and internal teams, explaining invoices, statements, fees, and discounts in clear language
Maintain organized files for signed agreements, credit applications, banking authorizations, and tax documents
Handle general office administration: mail and couriers, supplies, vendor coordination, scheduling, and expense reports
Build and maintain templates, checklists, and process notes so recurring work is repeatable and does not live in one person's head

Qualifications

2+ years in an administrative, bookkeeping, billing, or office coordination role
Working knowledge of AR and AP fundamentals: invoicing, payment application, aging reports, and statement reconciliation
Strong spreadsheet skills, including lookups and pivot tables, and the patience to reconcile two lists that should agree but don't
Experience with accounting software (QuickBooks, Xero, Sage, or similar) and a CRM; HubSpot experience is an asset
Excellent written and verbal English; Punjabi or Hindi is a strong asset given our customer base
High attention to detail and accuracy when working through volume
Professionalism and composure in collections conversations - firm, friendly, and persistent
Discretion with confidential financial and customer information
Strong organizational skills and the ability to manage competing deadlines around billing and close cycles
Available to work in our Ontario office during regular business hours
Experience in trucking, fleet, fuel, or payments is an asset

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More about this job

Responsibilities

The Administrative Assistant will manage collections, onboard new carrier accounts, and handle billing inquiries. They are also responsible for general office administration, including scheduling, vendor coordination, and maintaining organized financial documentation.

Requirements

Candidates must have at least 2 years of experience in administrative, bookkeeping, or billing roles with strong proficiency in spreadsheet software and accounting tools. Excellent written and verbal English skills are required, with attention to detail and professional composure in financial conversations.

Skills

Collections
Accounts Receivable
Accounts Payable
Invoicing
Spreadsheet Skills
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Reconciliation
Data Entry
Communication

Visa sponsorship

Not detected in the job text

Keywords

Collections
Accounts Receivable
Accounts Payable
Invoicing
Statement Reconciliation
Spreadsheets
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Vendor Coordination
Expense Reports
Trucking
Fleet
Fuel
Payments
Data Accuracy
Confidentiality

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