Full-time jobs in Oakville, Ontario

Find full-time jobs in Oakville, Ontario and nearby towns within 25 km. Read the full details and apply.

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Within 25 km of Oakville

Added 1 month ago
Dishwasher Part Time
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Added 1 month ago
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Oakville, ON
Added 1 month ago
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Added 1 month ago
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Oakville, ON
Added 1 month ago
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Added 1 month ago
Coordinator, Business Operations
Toronto Rock Lacrosse Club
Oakville, ON
Added 1 month ago
DYNAMITE - Operations Team Leader FT - Sherway Gardens
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Added 1 month ago
Driver FT Incentive
Leons Furniture Limited
Burlington, ON
Added 1 month ago
Administrative Assistant-MDD
The Muslim Association of Canada
Mississauga, ON
Added 1 month ago
WF
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Oakville, ON
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Added 1 month ago
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Mississauga, ON
Added 1 month ago
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Mississauga, ON
Added 1 month ago
P
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Oakville, ON
- $65,000 to $71,000 CAD / year
Added 1 month ago
P
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Oakville, ON
- $65,000 to $80,000 CAD / year
Added 1 month ago
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Mississauga, ON
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Mississauga, ON
Added 1 month ago
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Mississauga, ON
Added 1 month ago
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Oakville, ON
Added 1 month ago
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Clutch Technologies Inc.
Mississauga, ON
Added 1 month ago
ES
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Mississauga, ON
- $95,000 to $110,000 CAD / year

The Muslim Association of Canada

Administrative Assistant-MDD

Mississauga, ON, Canada

Within 25 km of Oakville · About 14.1 km from the city centre

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Job details

Posted: Aug 26, 2026

Original job description

Job Summary

The Administrative Assistant enhances the Executive Director’s effectiveness by providing high-level information management support and representing the executive to others. Also known as executive secretaries, administrative assistants are technically skilled professionals responsible for organizing and distributing information, supporting senior staff, and managing schedules. This role typically involves less clerical work than general secretarial positions.

Duties vary by employer but may include screening and prioritizing communications, researching and drafting memos, maintaining executive calendars, preparing presentation materials, and coordinating travel. The role also includes organizing files and managing office resources.

Reporting directly to the Director of MAC Members Development, the Administrative Assistant’s responsibilities include:

Key Responsibilities

Provide executive-level support as required by the Executive Director
Manage and maintain the MMD Director’s schedules, appointments, and travel arrangements
Handle highly confidential information and tasks
Create, edit, and format reports, correspondence, and documentation; collect and follow up on reports
Assist with content creation and management of social media and email newsletters
Coordinate meetings and events: send invitations, prepare agendas, arrange catering, book rooms, manage travel, and follow up post-meeting
Analyze and resolve administrative and procedural issues; conduct basic research and prepare recommendations
Provide complex administrative support in procurement, budgeting, reporting, and staff communication
Maintain and update databases; generate reports
Organize work, coordinate projects, set priorities, meet deadlines, and follow up independently
Perform general secretarial duties: draft and revise documents, manage correspondence, maintain files, photocopy, fax, and calendar management
Perform other duties as assigned

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More about this job

Responsibilities

The Administrative Assistant provides high-level support to the Executive Director by managing schedules, travel, and confidential communications. They are also responsible for coordinating meetings, maintaining databases, and assisting with procurement and reporting tasks.

Requirements

The role requires a technically skilled professional capable of organizing information and managing office resources independently. Candidates must demonstrate proficiency in drafting documents, managing calendars, and handling complex administrative duties.

Skills

Information management
Calendar management
Travel coordination
Report drafting
Database maintenance
Project coordination
Procurement
Budgeting
Social media management
Event coordination
Confidentiality
Communication
Documentation
Scheduling
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Information Management
Calendar Management
Travel Arrangements
Confidentiality
Report Drafting
Social Media
Email Newsletters
Event Coordination
Procurement
Budgeting
Database Management
Project Management
Documentation
Correspondence
Office Resources
Scheduling
Administrative Procedures
Research

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