Jobs in Oakville

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Within 25 km of Oakville

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GDI Integrated Facility Services

Human Resources Administrator

Mississauga, ON, Canada

Salary: $40,000-$50,000/yr · Full-time

Within 25 km of Oakville · About 14.1 km from the city centre

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Job details

Pay: Salary: $40,000-$50,000/yr
Job type: Full-time
Apply by: Nov 14, 2026
Experience: 1–2 years of HR or administrative experience
Posted: Oct 15, 2026

Original job description

Join the GDI Team!

One solution. All your facility maintenance services.

GDI provides best-in-class integrated facility maintenance services across the United States and Canada. With over 30,000 employees and nearly a century of experience, we combine innovative practices, environmentally responsible solutions, and a strong reputation to deliver exceptional service to our clients.

About The Role

The HR Administrator supports day-to-day HR operations and helps deliver a positive employee experience. This role is ideal for an early-career HR professional who is detail-oriented, organized, and eager to grow within a fast-paced environment.

Key Responsibilities

Support data entry and ensure accuracy of records, spreadsheets, and tracking logs.
Support employee file audits to ensure accuracy and compliance with internal standards
Track and update employee changes (e.g., promotions, transfers, rate increases) in HRIS systems
Monitor and follow up on required employee documentation (e.g., certifications, SIN numbers, work permits)
Maintain and organize electronic and physical files and documentation.
Respond to general inquiries and direct employees to appropriate contacts.
Ensure compliance with document retention policies and audit requirements
Prepare materials for meetings, presentations, or other initiatives.
Generate regular and ad hoc HR reports for leadership as needed
Liaise with internal departments to ensure alignment on HR processes and employee needs

Qualifications

1–2 years of HR or administrative experience
Post-secondary education in HR, Business, or related field preferred
Working knowledge of HR principles and employment standards
Proficiency in Microsoft Office; experience with HRIS systems is an asset
Strong organizational, communication, and interpersonal skills
Excellent verbal and written communication abilities.
Ability to maintain confidentiality and manage multiple priorities
Positive attitude, willingness to learn, and ability to work collaboratively.

Must be able to pass Criminal Background Check

GDI Services (Canada) LP is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.

Salary: $40,000-$50,000/yr

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More about this job

Responsibilities

Support day-to-day HR operations by maintaining accurate employee records, updating HRIS data, tracking required documentation, and ensuring compliance with file and retention standards. Respond to employee inquiries, prepare materials and reports, and coordinate with internal departments on HR processes and employee needs.

Requirements

Requires 1–2 years of HR or administrative experience, working knowledge of HR principles and employment standards, and proficiency in Microsoft Office; HRIS experience is an asset. Post-secondary education in HR, Business, or a related field is preferred, along with strong organizational, communication, interpersonal, confidentiality, and collaboration skills; candidates must pass a criminal background check.

Skills

Data Entry
Recordkeeping
Employee File Audits
HRIS
Document Management
Compliance
HR Reporting
Microsoft Office
Organization
Communication
Interpersonal Skills
Confidentiality
Multitasking
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HR Operations
Employee Experience
Data Entry
Employee Records
Spreadsheets
Tracking Logs
Employee File Audits
HRIS
Employee Changes
Certifications
Social Insurance Number
Work Permits
Electronic Files
Physical Files
Document Retention
Audit Requirements
HR Reports
Microsoft Office
Employment Standards
Criminal Background Check
Facilities Services

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