Full-time jobs in Oakville, Ontario

Find full-time jobs in Oakville, Ontario and nearby towns within 25 km. Read the full details and apply.

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Within 25 km of Oakville

Added 1 min ago
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Permasearch, a TPI Company

Office Manager

Oakville, ON, Canada

Full-time

Within 25 km of Oakville · About 5.2 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Experience: 2+ years of administrative, office management, or executive support experience.
Posted: Oct 16, 2026

Original job description

Our client is seeking a proactive, highly versatile Office Manager to oversee daily workplace operations and administrative functions. This is a direct hire role.

Key Responsibilities

Office & Facility Operations: Keep daily workplace operations running smoothly, managing inventory, facilities maintenance, and vendor relationships within budget.
Executive Team Support: Directly assist executive team members with schedule management, travel coordination, expense reporting, and meeting preparation.
Onboarding Logistics: Facilitate seamless onboarding for incoming employees by managing documentation, preparing workstations, and coordinating first-day logistics.
IT Services Liaison: Serve as the main point of contact for external IT partners, monitoring support tickets to ensure team technology remains operational and updated.
Social Media & Communications: Oversee corporate social media channels by scheduling posts, preserving brand consistency, and identifying engagement opportunities.
Process Improvement & Records: Maintain organized operational and HR documentation while actively identifying ways to streamline office workflows.

Qualifications

Experience: 2+ years of administrative, office management, or executive support experience.
Multitasking Agility: Exceptional ability to context-switch effortlessly between operational tasks, tech troubleshooting, and internal communications throughout the day.
Technical Proficiency: Skilled in Microsoft 365 or Google Workspace with a quick learning curve for SaaS tools and basic technical troubleshooting.
Vendor & IT Coordination: Prior experience collaborating with third-party IT providers and managing company social media platforms (e.g., LinkedIn) preferred.
Ownership & Problem-Solving: A self-starter who anticipates operational needs, manages competing demands, and makes sound decisions independently.
Communication & Confidentiality: Clear, professional verbal and written communication with high integrity when handling sensitive executive and personnel matters.

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More about this job

Responsibilities

Manage daily office and facility operations, including inventory, maintenance, vendors, onboarding logistics, and operational records. Support executives with scheduling, travel, expenses, and meetings; coordinate external IT support; and manage corporate social media and workflow improvements.

Requirements

Requires at least two years of administrative, office management, or executive support experience, along with strong multitasking, communication, and independent problem-solving abilities. Candidates should be proficient with Microsoft 365 or Google Workspace and comfortable learning SaaS tools, troubleshooting basic technical issues, coordinating vendors and IT providers, and handling confidential information.

Skills

Office Management
Facility Operations
Inventory Management
Vendor Management
Executive Support
Schedule Management
Travel Coordination
Expense Reporting
Employee Onboarding
IT Vendor Coordination
Social Media Management
Process Improvement
Records Management
Microsoft 365
Google Workspace
Technical Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Workplace Operations
Facilities Maintenance
Inventory Management
Vendor Relationships
Executive Support
Schedule Management
Travel Coordination
Expense Reporting
Meeting Preparation
Employee Onboarding
HR Documentation
IT Support Tickets
External IT Providers
Technical Troubleshooting
SaaS Tools
Microsoft 365
Google Workspace
Social Media
LinkedIn
Brand Consistency
Process Improvement
Workflow Optimization
Confidentiality
Real Estate

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