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Within 25 km of Oakville

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The HR Pro

Part-Time Real Estate Reception- Oakville

Oakville, ON, Canada

Part-time

Within 25 km of Oakville · About 3.9 km from the city centre

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Job details

Job type: Part-time
Posted: Oct 15, 2026

Original job description

About the Opportunity

Our client, a well-established and busy real estate brokerage in Oakville, has engaged us to hire a Part-Time Receptionist to support their front desk operations.

This is a high-visibility, fast-paced role where you’ll be the first point of contact for agents and clients, while also supporting the administrative side of real estate transactions.

What You’ll Be Doing

Answering and directing incoming phone calls and managing the general inbox
Greeting agents and clients in a professional and welcoming manner
Preparing, organizing, and uploading listings and documents with accuracy and within deadlines
Assisting with offer preparation using WebForms
Booking and confirming appointments using BrokerBay
Handling incoming and outgoing mail, courier coordination, and package tracking
Managing deposit cheques related to offers and listings
Supporting agents with general inquiries and administrative needs
Maintaining a clean, organized, and professional office environment

What We’re Looking For

Previous administrative or reception experience (real estate experience is a strong asset)
Strong attention to detail and ability to manage multiple priorities
Excellent communication skills (both written and verbal)
Professional, dependable, and highly organized
A proactive, “jump in and help” attitude
Comfortable learning systems such as WebForms, BrokerBay, and MLS platform

Hours & Availability

Saturdays and Sundays 10-4
Weekdays 11-7 or 4-7

This role is ideal for someone who wants steady part-time hours

Requirements

Previous administrative, reception, or front desk experience (real estate experience is a strong asset)
Strong attention to detail - able to manage documents, data entry, and deadlines with accuracy
Excellent communication skills, both written and verbal, with a professional and friendly approach
Highly organized with the ability to multi-task and shift priorities in a fast-paced environment
A dependable and punctual team player who takes ownership of their role
Comfortable working independently and stepping in to support where needed
Tech-comfortable and able to quickly learn systems such as WebForms, BrokerBay, and MLS platforms
A positive, “roll-up your sleeves” attitude and willingness to help wherever needed

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More about this job

Responsibilities

The receptionist will manage front desk operations, including answering phones, greeting clients, and supporting agents with administrative tasks. They are also responsible for processing real estate documents, managing mail, and maintaining a professional office environment.

Requirements

Candidates should have previous administrative or reception experience, with real estate experience considered a strong asset. Proficiency in office software and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Reception
Administrative Support
Data Entry
Customer Service
WebForms
BrokerBay
MLS Platform
Communication
Organization
Attention To Detail
Time Management
Courier Coordination
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Receptionist
Administrative
Front Desk
Brokerage
WebForms
BrokerBay
MLS
Data Entry
Customer Service
Office Management
Communication
Organization
Scheduling
Courier Coordination
Document Processing

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