Position: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy
We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.
The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.
Key Responsibilities
- Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
- Monitor businessperformance,tracksalesvolumes,andidentifytrends.
- Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements.
- Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence.
- Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects.
- Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
- Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety.
- Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally.
Qualifications and Requirements
- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset.
- Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset.
- Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset.
- Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities.
An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing
