Executive Assistant to the CEO
Mississauga, ON | Full-Time | 5 days on-site | $80000–$90000
Our team is hiring on behalf of a client seeking an experienced Executive/Special Assistant to support their CEO.
Known for its collaborative environment and commitment to exceptional execution, the organization is looking for a highly organized, proactive individual who can operate as a trusted partner to senior leadership.
The Opportunity
The successful candidate will work closely with the CEO, helping manage competing priorities, coordinate strategic initiatives, and ensure important projects and commitments continue moving forward.
Key Responsibilities
- Manage the President & CEO's calendar, meetings, travel arrangements, and competing priorities.
- Prepare meeting agendas, briefing materials, executive summaries, presentations, and correspondence.
- Track executive priorities, key decisions, action items, deadlines, and strategic initiatives.
- Coordinate projects and follow-up across departments, ensuring accountability and timely completion.
- Anticipate scheduling conflicts, identify potential challenges, and proactively recommend solutions.
- Act as a key point of contact for internal leadership, external partners, and other stakeholders.
- Independently manage delegated projects and priorities, escalating matters when appropriate.
- Coordinate select personal commitments, appointments, and travel arrangements for the President & CEO.
- Develop and improve administrative processes, systems, and workflows to support organizational efficiency.
- Assist with general office coordination and ensure a welcoming, organized workplace.
Qualifications & Experience
- 5+ years of experience supporting a CEO, President, Founder, or senior executive.
- Strong experience managing complex calendars, travel, meetings, and executive priorities.
- Demonstrated ability to coordinate projects and drive follow-through across multiple departments.
- Excellent written and verbal communication skills, including experience preparing executive-level materials.
- Strong organizational skills, attention to detail, and the ability to manage competing deadlines.
- Excellent judgment and discretion when handling confidential and sensitive information.
- A proactive, solutions-oriented mindset with the ability to work independently and anticipate executive needs.
- Experience in a fast-paced, client-focused, professional services, or events environment is an asset.
- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
Compensation & Details
- Salary: $80000–$90000, depending on experience and qualifications.
- Location: Mississauga, Ontario.
- Employment Type: Full-time, permanent.
If you're an experienced Executive Assistant who enjoys working in a dynamic environment and wants to take on a role that combines executive support, project coordination, and relationship management, we'd love to hear from you.
This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
